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2023 Summer Show Call for Proposals

  1. Cast of the Music Man community theater production in costume on stage.
  2. South Jordan City Community Theater 

    2023 Summer Show Call for Proposals

    South Jordan Community Center
    10778 S. Redwood Rd. 
    South Jordan, UT 84095 

    CALL FOR UTAH THEATER GROUPS: Request for Proposals 

    PROPOSAL SUBMISSION DEADLINE: 
    Friday, February 10, 2023 

    COMMISSION BUDGET: 
    Up to $20,000 dependent on experience, scope and complexity of show proposal. 

    PROJECT BACKGROUND
    The City of South Jordan and the South Jordan Arts Council are seeking proposals for a summer community theater production to be put on at the South Jordan Community Center. 

     The purpose of this project is to create a sense of community and provide residents opportunities to participate in or attend a local theater production. The City of South Jordan and the South Jordan Arts Council have put on shows at the Community Center in the past and desire to partner with a local community theater group for their next show by providing support in the form of a performance venue and funding support, up to $20,000.    

    Proposals with performances to take place in July of 2023 will be considered, with the potential for a winter call for proposals to be released in the future. 

     Both musicals and straight play proposals will be considered. Please note that proposals should keep the South Jordan area audiences in mind, be family friendly, and appropriate for the venue size and facilities available. Preference will also be given to proposals that intend to provide casting opportunities within the South Jordan Community. 

    SITE LOCATION

    The South Jordan Community Center facilities include an auditorium that can seat up to 250 audience members per show, second story AV room, lobby, loading/reception area, restrooms, backstage access to multi-use salon/dressing room, and concessions area. A stage extension (pictured) is also available by request. 

    While the facility is multipurpose, is used for various City programming, and little storage space is available, a storage pod may be placed on site near the backstage loading doors if requested. 

    A site tour with a City staff member is required as part of the proposal process. The purpose of a site tour is to provide an opportunity for those submitting a proposal to examine the facilities, AV capabilities, speak with facility management, ask questions, etc. 

    Site Tour Schedule: 
    A facility site tour is required for a proposal to be considered. Site tours are available through Thursday, February 9, 2023 and last approximately one hour. To request and schedule a facility site tour, please email Tiffany Parker (tparker@sjc.utah.gov

    Site Photos: 

     

    THEATER PRODUCTION GOALS

    The City of South Jordan and the South Arts Council seeks a production that:

    • Provides residents with the opportunity to participate in and appreciate the performing arts, either by attending or participating in the show.
    • Is appropriate and engaging for an audience of all ages.  
    • Provides the local theater community needed resources for a production. 
    • Provides the City and South Jordan Arts Council an opportunity to build and foster partnerships.

    PROJECT BUDGET & ELIGIBILITY
    The total budget for this project is $20,000 and is inclusive of show licensing fees, materials, sets, costumes, additional A/V equipment, props, crew compensation, playbills, and any expense that results from the production. Fees incurred from any contractors shall be the responsibility of the proposing organization. 

    PRODUCTION REQUIREMENTS 

    • Show shall not contain any depiction of drug or alcohol use, gore, nudity, or profanity, overt religious content, indications of gang affiliation, indication of political affiliation, discriminatory content, copyrighted materials used without license, or overly controversial content. 
    • Show rehearsals (other than dress rehearsals) must take place offsite. 
    • Sets may be installed on the stage up to two weeks prior to opening night and must be removed within one week of show closing.

    PROJECT SCHEDULE
    Site Tour (Required) – By Appointment January 25-February 9, 2023

    Application Deadline – Friday, February 10, 2023 

    Notification of Selection – Friday, February 17, 2023

    Production Performance Window– July, 2023

     **Production timeline will be coordinated and confirmed with the South Jordan City Arts Coordinator.**

    Dates are subject to change, except for the application deadline of Friday, February 10, 2023.

     SELECTION CRITERIA & PROCESS 
    The City of South Jordan and The South Jordan Arts Council will review all of the properly submitted proposals and will recommend a proposing organization for selection. 

    In selecting the right organization for this project, the following criteria will be considered:

    • Final proposal that is unique, engaging, and meets the project goals.
    • The organization’s proposal meets all listed production requirements.
    • Ability to meet deadlines and budget and to perform work in timely, professional manner.
    • Ability to incorporate community member participation into the theater production.
    • The proposing organization’s professional experience is adequate to meet the demands of the project including the ability to work with stakeholders, facility managers, and community members. 

    The organization selected for the production will sign an agreement with the City of South Jordan.  

    APPLICATION REQUIREMENTS
    Submissions that arrive on or before 12:00 pm on Friday, February 10, 2023 and meet all of the proposal requirements will be reviewed. To be considered, proposing organizations must submit all of the required materials via the website. There is no fee to submit a proposal or to use the online proposal system. No other method of submission will be accepted. Late or incomplete proposals will not be considered. The proposing organization’s name must appear on all submitted materials. 

    1. PROPOSAL (orgname.proposal.pdf) Organizations must submit a written production proposal, which shall include show title and summary, cast size and demographics, crew position list, AV and facility needs, ticketing plan and proposed pricing, proposed budget breakdown, and proposed production timeline. 
       (10 pages maximum)

    2. RECENT WORK (orgname.recentwork.pdf) Organizations may submit up to three documents showing recent and related theater production examples.  If available, please provide examples of completed past work of similar scope, scale, and budget. Each document must include the title, date(s) of production, location(s), final production cost(s), and a brief description of the work.
       (5 page maximum per document)

    3. PROFESSIONAL REFERENCES (orgname.references.pdf) A list of two references with contact information (name, title, organization, phone number, email address) and relationship to each reference. 

    Incomplete submissions or any application that has not been submitted within the parameters set forth above, as determined by the South Jordan City staff, will not be reviewed or considered. 

    QUESTIONS 
    All questions regarding this RFP are to be directed only to the South Jordan City staff at the email address listed below. Applications may be disqualified if any unsolicited contact related to this RFP is made with an employee of the City of South Jordan, the South Jordan Arts Council, or any project stakeholders and partners that are not listed below. All communication outside of the site tours will occur electronically via email. 

    Contact: Tiffany Parker, tparker@sjc.utah.gov
    Website: www.southjordancityarts.com 

  3. This email address is how we will contact you about your application.

    1. PROPOSAL (orgname.proposal.pdf) 
      Organizations must submit a written production proposal, which shall include show title and summary, cast size and demographics, crew position list, AV and facility needs, ticketing plan and proposed pricing, proposed budget breakdown, and proposed production timeline. 
       (10 pages maximum)
  4. RECENT WORK (orgname.recentwork.pdf)
    Organizations may submit up to three documents showing recent and related theater production examples.  If available, please provide examples of completed past work of similar scope, scale, and budget. Each document must include the title, date(s) of production, location(s), final production cost(s), and a brief description of the work.
     (5 page maximum per document)

  5. PROFESSIONAL REFERENCES (orgname.references.pdf)
    A list of two references with contact information (name, title, organization, phone number, email address) and relationship to each reference. 

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